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Utilizing Zoom as a Productivity Tool

You know what they say: time is money. But as a business owner, time is probably the one thing you never feel like you have enough of.

Simply managing your business is a fulltime job unto itself. Communicating with employees, taking client meetings, managing finances, brainstorming new products or services – as rewarding as these tasks are, they’re also quite time-consuming.

If you feel like you’re constantly burning the candle at both ends and your work is just never done, a productivity app may help.

Or, more specifically, Zoom may help.

What is Zoom?

Zoom is a company that provides remote conferencing services via the cloud. They offer communications software that combines video conferencing, online meetings, chat, webinars, and mobile collaboration.

It makes scheduling conference calls between your team or with clients 100x easier than ever before. You can screen-share, web conference, and even hold town halls or marketing meetings quickly and easily. In addition, meetings can be as small as two people or as large as 10,000 viewers, depending on format.

laptop with zoom app open

How can it improve productivity?

You may wonder how moving to a video conference system would improve anything. After all, video chats are notoriously unreliable and plagued with problems.

But Zoom is different. They’ve somehow seemed to iron out all the kinks typically present in other remote conferencing systems. Things like freezing, dropped calls, and delayed audio just doesn’t happen.

In fact, their system is so reliable that it can drastically increase the productivity of all of your office communications.

Here’s how:

  1. Improved conference calls: You just know that at least one participant isn’t paying attention every time you host a conference call, right? It becomes fairly obvious when you ask them a direct question and they have no idea what you’re talking about.

It’s a huge time waster for everyone involved.

With video conferencing, everyone has to be “on.” Let’s face it – you’re not going to slack when the boss can see what you’re doing! The end result is a successful conference the first time, with less time spent repeating information.

  1. Fewer mistakes made: Managing a large team, especially if they’re remote, can be a time-consuming and often difficult process. It can feel like it’s impossible to clarify tasks or procedures, especially if they’re technical in nature.

The ability to screen share provides the opportunity to resolve issues immediately, teach new skills, and share company updates with your team no matter where they are. As an added bonus, the cloud recording means that employees can watch again later if they need clarification or if they weren’t available to attend the meeting live.

  1. Time saved on meetings: When you own a business, trying to get the entire staff to a meeting together can be a process. Typically, they have to be scheduled weeks or even months in advance so everyone can fit it into their schedule. This huge gap in time between when the meeting is planned and when it is actually held can result in a loss of momentum.

hand holding small clock

On top of that, an in-person hour meeting is never actually just an hour. You have to factor in travel time to and from the venue, set-up, other people running late, and any number of other things that could go wrong.

Being able to connect online eliminates many of the common issues surrounding meetings and saves a ton of time.

This is just some of the value you can get when partnering with™. If you’d like more tips, advice or suggestions on how to be more productive and organized, book a 15-minute productivity assessment.

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